[As approved at the regular meeting April 2, 2005]
I - Purpose and Name
The purpose of the “Hidden Valley Sno-Riders Inc Snowmobile
Club” is to stimulate and advance the general welfare and safety of
Snowmobile recreation, to serve the interest and of Snowmobile owners,
to defend such owners against discriminatory legislation, regulations
and burdensome taxation, to develop a fraternal spirit among local
Snowmobile and other outdoor enthusiasts, to provide a medium for the
exchange of snowmobile information, to own or lease property for Club
uses, and to perform all desirable and lawful functions for the successful
operation of the Club and in the general public interest.
II - Membership
1. Membership in the Club shall consist of the following types:
Single Members (adults 18
years and older)
Family Members (2 adults and dependent children)
Membership in the Club is available to anyone who is interested in
Snowmobile recreation or outdoor sports in general in the Lempster and
3. Each Active member
shall be entitled to one vote.
4. Applications for
membership shall be made in writing addressed to the Club on the
appropriate form containing an agreement to abide by the Bylaws of the
Club. The board of directors will be responsible for approvals of all
requests for membership.
5. A member may resign from the club at any time upon written notice
to the Club.
6. Membership in the Club may be terminated by majority vote of the
Board of Directors in the event of non-payment of dues of for other
reasons consistent with the Club’s best interest. Termination of the
membership shall not release said member from the obligation to pay all
dues and other amounts owed of the period of membership.
7. The Board of directors shall appoint an officer to maintain a
current membership list.
8. Membership in the New Hampshire Snowmobile Association will be
required to be a member of this club. Duplicate membership in NHSA will
not be required if already a current member of NHSA through another
The management of the Club shall be vested in the Board of Directors.
Board of Directors shall consist of seven (7) Directors each of who
shall be an active member of the Club.
Directors shall be elected at the Annual Meeting of
the membership and shall take office at the close of the Annual Meeting
for a term of three (3) years. One
Director to be the Immediate past President of the Club.
The remaining six directors to be elected so Two are elected each
year by the general membership for three year terms, at the initial
election of the Board of Directors, two shall be for one (1) year term,
tow for two (2) year terms and two for three (3) year terms.
Board of Directors to elect the officers of the Club; President,
Secretary and Treasurer. The
Board will also appoint or elect from its members Vice President, Trail
Administrator, Lempster Trail Master and Marlow Trail Master.
vacancies of the Board of Directors should occur by reason of
resignation or otherwise, the remaining Directors may at their option,
by majority vote elect a successor for each unexpired term.
majority of the members of the Board of Directors shall constitute a
quorum for the transaction of the Club business.
All elected officers shall serve for a term of one (1) year and are
eligible to serve consecutive terms.
There shall be no financial payment for services in these offices.
No officer or member shall contract any debts for or against the
organization without first being authorized to do so by majority vote of
the assembly at any regular meeting.
5. The Board of Directors may appoint Club Committees, fill any
vacancies or change the membership in Club Committees. The Board may, by
resolution, delegate such authority to the club President.
The Board of Directors shall have the power at all times to
abolish any Committee.
A majority will elect the chairman for any committee.
7. A nominating committee will be appointed at a meeting of the
Directors prior to the Annual Membership meeting.
This committee shall present its proposed slate of Directors at
the annual meeting for election by the general membership. Nominations
may be made from the floor at the annual meeting.
The rules of Parliamentary Procedure shall prevail when not in
conflict with the by-laws.
9. The Board of Directors may employ whatever personnel they deem
necessary, and for which funds are available, to aid in the management
and programs of the club and may authorize the expenditure of Club funds
in any other manner provided such actions are in the proper furtherance
of the purposes of the club.
10. The fiscal year
(operating year) for the club shall be set by the directors as may be
required to maintain relationships with other organizations that assist
the club in meeting its purpose, for example New Hampshire Snowmobile
Association or Trails Bureau for purposes of receiving grants in aid
IV – Meetings
Section 1. An annual meeting of the active
members shall be scheduled in April of each year. Time and date to be
set by the Directors and the membership shall be notified.
Active members may request special meetings.
This request must be in writing to the board of directors and contain
the signatures of at least 10 current members.
2. Regular meetings of the Directors will be held as
necessary each month, September through April.
Special meetings may be called by the order of the President.
Directors meetings shall be open to the members.
No Alcoholic beverage will be consumed during any business meeting.
This does not preclude at after meetings, gatherings, parties,
Any member who shall commit an act of violence with malice aforethought,
causing bodily harm to any other member or whose conduct or language
shall become obnoxious during any business meeting or any other official
club gathering may be disqualified for membership.
Complaints shall be heard, considered and acted upon by the Board
The Secretary shall take attendance at each meeting.
V – Dues
1. All dues for membership shall be due at the beginning of the
2. The amount of dues as well as the time for their payment
shall be determined from time to time by action of the Board of
a. Fees for membership in the N.H. Snowmobile
Association will be in addition to club dues.
VI – Quorum
Section 1. A
quorum for each annual meeting shall consist of at least six (6) members
of the current membership.
A majority of members present will suffice to render a decision by vote
at a regular meeting.
VII – Duties of Officers
presiding officer, always to be addressed by his/her title, when
referring himself/herself should always use his/her official title,
i.e., “It is the opinion of the chair”, etc.
The presiding officer shall take the chair and call the meeting
to order at the proper time; shall announce in its order each item of
business; shall state all proper questions, put them to vote, and
declare the result of said vote; shall state points of order or course
of proceedings when requested or when he/she deems it necessary to do
so; shall receive all messages and other communications and announce
them to the assembly; shall act for the assembly in signing documents,
Vice President shall act in place of the President in his/her absence.
recording officer, the Secretary shall keep a correct and complete
record of proceedings and shall read the minutes at the next meeting.
In the absence of the President and Vice President, he/she shall
call the meeting to order and shall occupy the chair while the assembly
proceeds to elect a Chairman Pro Tem.
The Secretary shall read all papers to be acted upon when
requested to do so; shall call the roll when necessary; shall
maintain a list of every committee appointed, a list of the persons
on the committee and a statement of the matter entrusted to them; shall
make out in order and present to the presiding officer before each
meeting a list of all committees; shall have the custody of all papers
and documents; shall sign his/her name to the minutes and shall
authenticate by his/her signature alone or
with that of the presiding officer, all the acts orders and
proceedings of the assembly.
Treasurer shall have charge of all the funds of the club and shall pay
them out upon the order of the Directors. His/Her annual report shall be given at the September Directors
meting and will announce the amount of money in the treasury at the
beginning of the year, the amount received during the year, the amount
paid out, and the balance on hand.
He/She shall keep an itemized account of all income and payments
and shall keep itemized receipts for all payments made.
A report of said accounts and receipts should be submitted as
part of the Directors meetings and the annual meeting of the membership.
His/Her report and records may be examined by the auditing
committee. Approval of the
Treasurer’s report must be voted upon by the club.
Trail Administrator shall be responsible for the maintaining the
snowmobile trails (and the required records) for trails throughout
Lempster and Marlow and connections to surrounding towns trail systems.
Input and assistance from the Trail masters for each town is required in
making his/her plans and trail layouts and maintenance. He/She shall also be responsible for recommending the
appointment of the trail masters as needed. The Trail Administrator has
the authority to pursue any and all means of funding to maintain current
trail systems, i.e., grants, donations etc. The TA will maintain a list
of all equipment owned by the club and will assign its use to the
appropriate Trail Master.
Trail Administrator (if required)
Assistant Trail Administrator shall assist the Trail Administrator and
act in the place of his/her absence and shall be appointed by the Trail
Trail Master, Lempster and Marlow
The Trail Masters will recommend additions and
changes to the Trail System and assist the Trail Administrator in
securing permission to have and maintain snowmobile trails in their
towns. He/She shall call on any member for assistance in maintaining our
trail network. The Trail Master shall be the primary contact with the
landowners and responsible for maintaining relationships with them. The
TM will be responsible for the assigning use of all equipment and for
securing its maintenance.
VIII – Order of Business
1. Call meeting to order.
Call of officers.
of the minutes of the last meeting
Report/Bills and Accounts
or unfinished Business
IX – Amendments to Bylaws
Section 1. These
by-laws may be amended by the affirmative vote of a majority of the
Active members of the Club at the Annual Membership Meeting, by mail
ballot or in such other forms as may be approved by the Board of
X – Dissolution of the Club.
the event of dissolution of the club, all property without leans
and money in the name of the club shall be donated to a charitable
organization or organizations at the discretion of the officers.
Merwin, President Hidden Valley Sno-Riders