Hidden Valley Sno-Riders, Inc.

[As approved at the regular meeting April 2, 2005]

Article I - Purpose and Name

Section 1.  The purpose of the “Hidden Valley Sno-Riders Inc Snowmobile Club” is to stimulate and advance the general welfare and safety of Snowmobile recreation, to serve the interest and of Snowmobile owners, to defend such owners against discriminatory legislation, regulations and burdensome taxation, to develop a fraternal spirit among local Snowmobile and other outdoor enthusiasts, to provide a medium for the exchange of snowmobile information, to own or lease property for Club uses, and to perform all desirable and lawful functions for the successful operation of the Club and in the general public interest.

Article II - Membership

Section 1. Membership in the Club shall consist of the following types:

(a)    Single Members (adults 18 years and older)

(b)   Family Members (2 adults and dependent children)

Section 2.  Membership in the Club is available to anyone who is interested in Snowmobile recreation or outdoor sports in general in the Lempster and Marlow area.

Section 3.  Each Active member shall be entitled to one vote.

Section 4.  Applications for membership shall be made in writing addressed to the Club on the appropriate form containing an agreement to abide by the Bylaws of the Club. The board of directors will be responsible for approvals of all requests for membership. 

Section 5. A member may resign from the club at any time upon written notice to the Club.

Section 6. Membership in the Club may be terminated by majority vote of the Board of Directors in the event of non-payment of dues of for other reasons consistent with the Club’s best interest. Termination of the membership shall not release said member from the obligation to pay all dues and other amounts owed of the period of membership.

Section 7. The Board of directors shall appoint an officer to maintain a current membership list.

Section 8. Membership in the New Hampshire Snowmobile Association will be required to be a member of this club. Duplicate membership in NHSA will not be required if already a current member of NHSA through another organization.

Article III – Management) 

Section 1. The management of the Club shall be vested in the Board of Directors.

a.       The Board of Directors shall consist of seven (7) Directors each of who shall be an active member of the Club.  Directors shall be elected at the Annual Meeting of the membership and shall take office at the close of the Annual Meeting for a term of three (3) years.  One Director to be the Immediate past President of the Club.  The remaining six directors to be elected so Two are elected each year by the general membership for three year terms, at the initial election of the Board of Directors, two shall be for one (1) year term, tow for two (2) year terms and two for three (3) year terms.

b.      The Board of Directors to elect the officers of the Club; President, Secretary and Treasurer.  The Board will also appoint or elect from its members Vice President, Trail Administrator, Lempster Trail Master and Marlow Trail Master.

c.       If vacancies of the Board of Directors should occur by reason of resignation or otherwise, the remaining Directors may at their option, by majority vote elect a successor for each unexpired term.

d.      A majority of the members of the Board of Directors shall constitute a quorum for the transaction of the Club business.  

Section 2. All elected officers shall serve for a term of one (1) year and are eligible to serve consecutive terms.

Section 3. There shall be no financial payment for services in these offices.

Section 4. No officer or member shall contract any debts for or against the organization without first being authorized to do so by majority vote of the assembly at any regular meeting.

Section 5. The Board of Directors may appoint Club Committees, fill any vacancies or change the membership in Club Committees. The Board may, by resolution, delegate such authority to the club President.  The Board of Directors shall have the power at all times to abolish any Committee.

Section 6. A majority will elect the chairman for any committee.

Section 7. A nominating committee will be appointed at a meeting of the Directors prior to the Annual Membership meeting.  This committee shall present its proposed slate of Directors at the annual meeting for election by the general membership. Nominations may be made from the floor at the annual meeting.

Section 8. The rules of Parliamentary Procedure shall prevail when not in conflict with the by-laws.

Section 9. The Board of Directors may employ whatever personnel they deem necessary, and for which funds are available, to aid in the management and programs of the club and may authorize the expenditure of Club funds in any other manner provided such actions are in the proper furtherance of the purposes of the club.

Section 10.  The fiscal year (operating year) for the club shall be set by the directors as may be required to maintain relationships with other organizations that assist the club in meeting its purpose, for example New Hampshire Snowmobile Association or Trails Bureau for purposes of receiving grants in aid etc.

Article IV – Meetings

Section 1. An annual meeting of the active members shall be scheduled in April of each year. Time and date to be set by the Directors and the membership shall be notified.

a.       Active members may request special meetings. This request must be in writing to the board of directors and contain the signatures of at least 10 current members.

Section 2. Regular meetings of the Directors will be held as necessary each month, September through April.  Special meetings may be called by the order of the President. Directors meetings shall be open to the members.

Section 3. No Alcoholic beverage will be consumed during any business meeting.  This does not preclude at after meetings, gatherings, parties, etc.

Section 4. Any member who shall commit an act of violence with malice aforethought, causing bodily harm to any other member or whose conduct or language shall become obnoxious during any business meeting or any other official club gathering may be disqualified for membership.  Complaints shall be heard, considered and acted upon by the Board of Directors.

Section 5. The Secretary shall take attendance at each meeting.

Article V – Dues

Section 1. All dues for membership shall be due at the beginning of the fiscal year. 

Section 2. The amount of dues as well as the time for their payment shall be determined from time to time by action of the Board of Directors.

            a. Fees for membership in the N.H. Snowmobile Association will be in addition to club dues.

Article VI – Quorum

Section 1. A quorum for each annual meeting shall consist of at least six (6) members of the current membership.

Section 2. A majority of members present will suffice to render a decision by vote at a regular meeting.

Article VII – Duties of Officers


The presiding officer, always to be addressed by his/her title, when referring himself/herself should always use his/her official title, i.e., “It is the opinion of the chair”, etc.  The presiding officer shall take the chair and call the meeting to order at the proper time; shall announce in its order each item of business; shall state all proper questions, put them to vote, and declare the result of said vote; shall state points of order or course of proceedings when requested or when he/she deems it necessary to do so; shall receive all messages and other communications and announce them to the assembly; shall act for the assembly in signing documents, etc.

Vice President

The Vice President shall act in place of the President in his/her absence.


As recording officer, the Secretary shall keep a correct and complete record of proceedings and shall read the minutes at the next meeting.  In the absence of the President and Vice President, he/she shall call the meeting to order and shall occupy the chair while the assembly proceeds to elect a Chairman Pro Tem.  The Secretary shall read all papers to be acted upon when requested to do so; shall call the roll when necessary; shall maintain a list of every committee appointed, a list of the persons on the committee and a statement of the matter entrusted to them; shall make out in order and present to the presiding officer before each meeting a list of all committees; shall have the custody of all papers and documents; shall sign his/her name to the minutes and shall authenticate by his/her signature alone or  with that of the presiding officer, all the acts orders and proceedings of the assembly.


The Treasurer shall have charge of all the funds of the club and shall pay them out upon the order of the Directors.  His/Her annual report shall be given at the September Directors meting and will announce the amount of money in the treasury at the beginning of the year, the amount received during the year, the amount paid out, and the balance on hand.  He/She shall keep an itemized account of all income and payments and shall keep itemized receipts for all payments made.  A report of said accounts and receipts should be submitted as part of the Directors meetings and the annual meeting of the membership.  His/Her report and records may be examined by the auditing committee.  Approval of the Treasurer’s report must be voted upon by the club.

Trail Administrator

The Trail Administrator shall be responsible for the maintaining the snowmobile trails (and the required records) for trails throughout Lempster and Marlow and connections to surrounding towns trail systems. Input and assistance from the Trail masters for each town is required in making his/her plans and trail layouts and maintenance.  He/She shall also be responsible for recommending the appointment of the trail masters as needed. The Trail Administrator has the authority to pursue any and all means of funding to maintain current trail systems, i.e., grants, donations etc. The TA will maintain a list of all equipment owned by the club and will assign its use to the appropriate Trail Master.

Assistant Trail Administrator (if required)

The Assistant Trail Administrator shall assist the Trail Administrator and act in the place of his/her absence and shall be appointed by the Trail Administrator.

Trail Master, Lempster and Marlow

The Trail Masters will recommend additions and changes to the Trail System and assist the Trail Administrator in securing permission to have and maintain snowmobile trails in their towns. He/She shall call on any member for assistance in maintaining our trail network. The Trail Master shall be the primary contact with the landowners and responsible for maintaining relationships with them. The TM will be responsible for the assigning use of all equipment and for securing its maintenance.

Article VIII – Order of Business

1.      Call meeting to order.

2.      Roll Call of officers.

3.      Reading of the minutes of the last meeting

4.      Treasurer’s Report/Bills and Accounts

5.      Communications

6.      Committee Reports

7.      Old or unfinished Business

8.      New Business

9.      Closing the meeting

Article IX – Amendments to Bylaws

Section 1. These by-laws may be amended by the affirmative vote of a majority of the Active members of the Club at the Annual Membership Meeting, by mail ballot or in such other forms as may be approved by the Board of Directors

  1. Proposed amendments must be submitted in writing by any member in good standing at any Directors meeting or at the annual membership meeting.

  2. Proposed amendments cannot be voted on at the meeting they are presented. The membership must be notified that an amendment has been proposed. See above.

Article X – Dissolution of the Club.

In the event of dissolution of the club, all property without leans and money in the name of the club shall be donated to a charitable organization or organizations at the discretion of the officers.

Signed ____________________________

Gus Merwin, President Hidden Valley Sno-Riders